Supplemental Enrollment Benefit Appeal
Per the Undergraduate Catalog, students who are unable to complete bachelor’s degree requirements in 12 quarters of enrollment due to circumstances beyond their control, and who have paid full-time tuition to Northwestern for 12 quarters, may appeal to enroll in their final quarter at no additional tuition charge. Transfer students who have paid full-time tuition to Northwestern for 9 quarters are also eligible.
The Supplemental Enrollment Benefit is not available for students who choose a program that may take more than 12 quarters to complete, such as a dual degree program, or for students who have graduated. A final quarter at no charge is also not available for students whose pursuit of an optional program, such as study abroad, a double major, a minor, or extra coursework beyond that normally required for the degree, is the cause of the additional term(s) of enrollment.
Appeals are considered by the Undergraduate Enrollment Committee, which consists of the associate provost for University enrollment, the associate provost for undergraduate education, the University registrar, and two associate or assistant deans from different undergraduate schools. The deans serve three-year terms on a rotating basis. The Committee convenes on a regular basis to review appeals.
Students should consult their academic adviser(s) to discuss whether their situation is appropriate for this benefit or an appeal to Undergraduate Financial Aid. Students can submit appeals as early as when they petition to graduate, or as late as just before the quarter in which they will graduate.
Submitting the appeal:
- The student must submit a completed petition to graduate to the Office of the Registrar (or Undergraduate Engineering, for McCormick students) and wait for the evaluation. This provides an official evaluation of progress toward degree and documentation of the enrollment that is necessary to complete requirements, and the likelihood that the quarter in question will be the student’s last.
- It is typically expected that the student has also applied for financial aid for the quarter in question. Students may choose not to do so but risk that the Committee may be unable to conduct a thorough consideration of the appeal and therefore be forced to deny it.
- The student must compose a substantive appeal, including a cover page and appeal statement, requesting the Supplemental Enrollment Benefit.
- The cover page should list the quarter in which the student intends to graduate, the number of credits to finish and what courses will be taken to meet those requirements, whether there are outstanding incomplete grades and if so, whether and how they will be completed.
- The appeal statement must address in detail why the circumstances that have led to the extended time to degree are beyond their control. This is a critical factor in whether the appeal has merit. The student should also address his or her financial history with the University and why they believe paying tuition for another quarter is unusually burdensome. If the student cites a health circumstance as a factor in the extended time to graduation, they should consider submitting a letter from a physician or treatment provider verifying the situation. No treatment details are necessary. If there are any additional materials that the student feels will support the appeal they should submit them. Students may choose not to do so but risk that the Committee may be unable to conduct a thorough consideration of the appeal and therefore be forced to deny it. Students may submit such supporting materials directly to the registrar’s office for the purposes of the appeal.
- The student submits the appeal to an advisor he or she is asking to write a letter supplementing the appeal.
- The advisor submits the student’s appeal, along with his or her own letter, to email@example.com. Use the subject “Supplemental Enrollment Benefit.”
- The Committee will convene and review the appeal. Students should be aware the Committee will review their academic and financial records with the University as part of the appeal consideration. The decision will be communicated to the student and, if approved, Student Finance in order to apply the grant.