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Diploma FAQs

What name will appear on my diploma?

The degree name listed in CAESAR at the time of degree conferral. You will receive an email asking to confirm your diploma name.

What size is the diploma?

8.5" x 11" for bachelor’s, master’s, and PhD diplomas; 14” x 11” for MD diplomas.

What is printed on my diploma?

Your name, degree, institution name, graduation date, honors (if applicable), and official signatures.

Will the diploma list my majors, minors, and/or honors?

  • Majors/Minors:
    • Most majors/minors don’t appear on the diploma (some degree titles incorporate the major into the title). All majors and minors are listed on your transcript.
  • Honors:
    • Undergraduates: University honors (cum laude, magna cum laude, summa cum laude) appear on diplomas; departmental honors appear on transcripts.
    • Kellogg: Diplomas reflect honors (e.g. “With Distinction”).

Do students with double majors get two diplomas?

No, only one diploma is issued. Double majors differ from dual degree programs.

Can I include special characters (e.g. accents)?

Yes, special characters are allowed except for:

  • Parentheses
  • Non-Latin characters
  • Quotation marks
  • Commas
  • Prefixes/titles (Dr., Mr., Mrs., etc.)
  • Degree title suffixes (MD, Esq., etc.)

When will I receive my diploma?

Diplomas are mailed 6–8 weeks after your degree is conferred. You will get an email when it has been shipped.

Can I change my diploma name and/or address?

Yes. Before your final term ends, please update your name and address in CAESAR. After the conferral date, email nu-studentrecords@northwestern.edu to inquire about the possibility of changing your diploma name and/or address.

Where will my diploma be sent?

To the diploma address on file in CAESAR. No tracking information is available.

Can I leave the diploma address in CAESAR blank for now?

Yes, but we recommend entering an address and setting it to a future date if possible.

Can diplomas be mailed internationally?

Yes, via USPS (no tracking). Please ensure the full address is correct.

Can I pick up my diploma instead of having it mailed?

Yes. Please update your diploma address in CAESAR to:

Office of the Registrar, 633 Clark St., Room 1-621, Evanston, IL 60208

 We will email you when the diploma has arrived. Usually, at the end of July.

Can someone else pick up my diploma?

Yes. You can arrange for someone else to pick up your diploma. Please email nu-studentrecords@northwestern.edu in advance with their name.

Can I order additional diplomas?

Yes. Extra copies are $50 each and can be ordered through Parchment.

What if I want a certified electronic diploma (CeDiploma)?

You will receive a link via your NU email after your diploma has been shipped. Cost: $15.95.

What if there is a hold on my diploma?

We will order your diploma once the hold has been cleared.

What if I haven't received my diploma?

If it has been more than 10 weeks since your conferral date, please email nu-studentrecords@northwestern.edu with your student information and degree.