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New Course and Course Revision

If you need to add a new course or change an existing course's offerings, please submit the New Course and Course Revision Form. This form should be completed each time a new course is approved by the curriculum or if you need to make a change to a course that is already listed in the catalog. This form should be completed electronically via the online Frevvo form.

Filling out the form

New Course or Course Revision?

  • Select the New Course box if the course has never been offered by the department before.
  • Select the Course Revision box if you are re-titling or re-numbering a course that has been taught before.

Course Approval by?

The school that has approved the course.

Course Effective Dating

The quarter and year in which the course will first be offered.

Should this class be included in the next catalog release (8/1)?

If you want to ensure that this class will be included in the upcoming catalog release, please select 'Yes'.  An example of this would be a course that wont be offered until Winter Quarter 2023, but you want it to be visible in the Course Catalog that is published prior to Fall Quarter 2022.

Subject Code

Enter the name of the department offering the course. This will appear next to the catalog number on the student's transcript. For example: ECON, SLAVIC, MUS_COMP, COMM_ST, COMP_SCI, GEN_ENG, HISTORY, etc. 

Catalog Number

Write in the number approved by the curricular review committee. This number will usually be four digits with a hyphen separating the last two digits. For example: 101-0.

Academic Career

The committee that approved the course determines this.

If the course is not approved for graduate students, the career is undergraduate (UGRD)

If it was approved through the Graduate School Review Committee, the career is the Graduate School (TGS)

Courses belonging to Graduate Satellite programs must be approved by the respective career: Education Graduate (EDG), Engineering Graduate (ENGG), Journalism Graduate (JRNG), Communication Graduate (SPCG) and Music Graduate (MUSG)

In some cases the career listed will determine which students can enroll in the course. For example, a graduate school student cannot enroll in a UGRD career course without special permission (however undergraduate students are free to register for a TGS course).

Short Title

Write in the abbreviated title that will appear on a student's transcript (30-character maximum).

Long Title

Write in the full title of the course as it appears in the undergraduate or graduate printed catalog.

Catalog Description

This description should match what appears in the undergraduate or graduate printed catalog. This is NOT a class description or a class syllabus.

Does this course have prerequisites and/or corequisites?

Please place a checkmark in all that apply (if none apply, please skip this area).

Should this requisite be enforced?

  • Select 'Yes' if you want this requisite to be enforced at the catalog level and we will create and apply tech code to the course.
  • Select 'No' if you just want it to be part of the catalog description but not enforced.

Prerequisite and/or Corequisite Description

Please enter the 

Minimum Units

Enter in the minimum units for the course offering.

Maximum Units

Enter in the maximum units for the course offering.

Grading Basis

This determines the type of grades students may be awarded for the course.

Definitions of the different types of grading options are listed in the drop down menu. Please read through these carefully and contact us if you have any questions. It is important to note that ALL 0 unit courses should have a grading basis of SUS or SUK.

Repeat for Credit

Select Yes or No based on whether or not a student can repeat this course.

Number of Repeats for Credit

Specify the number of times a student may take the course and still receive credit towards graduation.

Allow Multiple Enrollment in Term

If the student may take several sections of the same course during a single quarter, select Yes. This is often the case for topic courses.

Foundational Disciplines and Overlays

If your course has been approved by the WCAS Curriculum Committee for Foundational Disciplines and Overlays, please add them here, if you need to select more than one, please include the additional information below in the Additional Information box.

Add Consent

If all sections of the course will more often than not require department or instructor consent, select either department or instructor. Once the section is created for a term, the consent will automatically appear on the section.

Placing a course on department or instructor consent will require a student to obtain a "Permission Number" from either the department or the instructor respectively. The student must enter this number into the online registration system in order to register for the class. The department generates permission numbers. Learn more about generating permission numbers on the processing student records and generating permission numbers document.

Course Attributes (additional course attributes)

These are pre-formatted notes that can be listed on a course. If the attribute is relevant to all sections for all quarters, write the attribute on this form. If the attribute is more specific to an individual instructor's needs or will only be used for a single quarter, please add the attribute on New Section Information Form only.

Please note: The attribute will not stop a student from disobeying the attribute. For example, if an attribute says "No P/N," but the grading basis is Student Opt, CAESAR will allow the student to choose the P/N option for this course.

Course attributes list

General attributes

1ST CLASS Attendance - 1st class mandatory
CALCULUS - Some calculus required
DISCUSS - Reg for Discussion section required
ENGINEER - Primarily for engineering
PREREQ - Prerequisites apply, see DESCR
SEE DEPT - See Dept for further info
T BOPENED - To be opened if needed

SOC Distribution requirement attributes

HFA- Humanities/Fine Arts
ISB- Individual/Social Behavior
MST- Math/Science/Technology
ADDTL- Additional Area

Restriction attributes

DEPT - Dept majors only
ENGG - Engineering students only
FR/SO - First-year/sophomore students only
FROSH - First-year students only
GRAD - Graduate students only
ISP - ISP Students only
JR/SR - Juniors and seniors only
JR/SR/GR - Juniors, seniors and graduate students only
JRS - Juniors only
MITP - MITP students only
MMSS - MMSS students only
MUSIC - Music majors only
NO FROSH - No first-year students
SR/GRAD - Seniors/graduate students only
SRS - Seniors only

Language attributes

ENG DISC - Read in language, discuss in English
ENGLISH - Given in English
LANG DISC - Read and discuss in language
PAP ENGL - Discussion, papers and exams in English
PROFNCY - Read, write and speak proficiently
REQ - Specific requirements in language

WCAS Distribution requirement attributes

FORMAL - Formal Studies
HIST STUD - Historical Studies
INTERDEP - Interdisciplinary
LIT FA - Literature and Fine Arts
NATSCI - Natural Sciences
SOCBEH - Social and Behavioral Sciences
VALUES - Values

WCAS Foundational Disciplines requirement attributes

FD-NS - Natural Sciences
FD-EDR - Empirical and Deductive Reasoning
FD-SBS - Social and Behavioral Sciences
FD-HS - Historical Studies
FD-EET - Ethical and Evaluative Thinking
FD-LA - Literature and Arts

P/N Restrictions

NO P/N - No P/N option for this section
P/N REQ - Graded P/N
P/N SUGG - P/N suggested, see Dept

Default Campus

Enter which campus this course will be offered on.

Primary Component

Select the appropriate component type. The primary section for any course is typically the lecture section. A discussion or lab section is an associated section tied to the lecture, which meets independently from the lecture section.

Default Capacity

This is the typical capacity for this particular course. Once a section is created for a quarter, this number can be altered accordingly.

Course Typically Offered

Select the term in which the course is typically offered. This will become useful as we strive towards new student planning solutions.

Final Exam

Indicate whether or not this course will have a final exam held during Finals Week. This can again be altered at the section level.

Additional Information/Requested Changes

Please use this box to include any additional information that we may need to set up this course and highlight any changes that need to be made.