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New Course and Course Revision
If you need to add a new course or change an existing course's offerings, please submit the New Course and Course Revision Form. This form should be completed each time a new course is approved by the curriculum or if you need to make a change to a course that is already listed in the catalog. This form should be completed electronically via the online Frevvo form.
Filling out the form
New Course or Course Revision?
- Select the New Course box if the course has never been offered by the department before.
- Select the Course Revision box if you are re-titling or re-numbering a course that has been taught before.
Course Approval by?
The school that has approved the course.
Course Effective Dating
The quarter and year in which the course will first be offered.
Should this class be included in the next catalog release (8/1)?
Subject Code
Enter the name of the department offering the course. This will appear next to the catalog number on the student's transcript. For example: ECON, SLAVIC, MUS_COMP, COMM_ST, COMP_SCI, GEN_ENG, HISTORY, etc.
Catalog Number
Write in the number approved by the curricular review committee. This number will usually be four digits with a hyphen separating the last two digits. For example: 101-0.
Academic Career
The committee that approved the course determines this.
If the course is not approved for graduate students, the career is undergraduate (UGRD)
If it was approved through the Graduate School Review Committee, the career is the Graduate School (TGS)
Courses belonging to Graduate Satellite programs must be approved by the respective career: Education Graduate (EDG), Engineering Graduate (ENGG), Journalism Graduate (JRNG), Communication Graduate (SPCG) and Music Graduate (MUSG)
In some cases the career listed will determine which students can enroll in the course. For example, a graduate school student cannot enroll in a UGRD career course without special permission (however undergraduate students are free to register for a TGS course).
Short Title
Write in the abbreviated title that will appear on a student's transcript (30-character maximum).
Long Title
Write in the full title of the course as it appears in the undergraduate or graduate printed catalog.
Catalog Description
This description should match what appears in the undergraduate or graduate printed catalog. This is NOT a class description or a class syllabus.
Does this course have prerequisites and/or corequisites?
Should this requisite be enforced?
- Select 'Yes' if you want this requisite to be enforced at the catalog level and we will create and apply tech code to the course.
- Select 'No' if you just want it to be part of the catalog description but not enforced.
Prerequisite and/or Corequisite Description
Minimum Units
Enter in the minimum units for the course offering.
Maximum Units
Enter in the maximum units for the course offering.
Grading Basis
This determines the type of grades students may be awarded for the course.
Definitions of the different types of grading options are listed in the drop down menu. Please read through these carefully and contact us if you have any questions. It is important to note that ALL 0 unit courses should have a grading basis of SUS or SUK.
Repeat for Credit
Select Yes or No based on whether or not a student can repeat this course.
Number of Repeats for Credit
Specify the number of times a student may take the course and still receive credit towards graduation.
Allow Multiple Enrollment in Term
If the student may take several sections of the same course during a single quarter, select Yes. This is often the case for topic courses.
Foundational Disciplines and Overlays
Add Consent
If all sections of the course will more often than not require department or instructor consent, select either department or instructor. Once the section is created for a term, the consent will automatically appear on the section.
Placing a course on department or instructor consent will require a student to obtain a "Permission Number" from either the department or the instructor respectively. The student must enter this number into the online registration system in order to register for the class. The department generates permission numbers. Learn more about generating permission numbers on the processing student records and generating permission numbers document.
Course Attributes (additional course attributes)
These are pre-formatted notes that can be listed on a course. If the attribute is relevant to all sections for all quarters, write the attribute on this form. If the attribute is more specific to an individual instructor's needs or will only be used for a single quarter, please add the attribute on New Section Information Form only.
Please note: The attribute will not stop a student from disobeying the attribute. For example, if an attribute says "No P/N," but the grading basis is Student Opt, CAESAR will allow the student to choose the P/N option for this course.
Course attributes list |
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General attributes 1ST CLASS Attendance - 1st class mandatory |
SOC Distribution requirement attributes HFA- Humanities/Fine Arts |
Restriction attributes DEPT - Dept majors only |
Language attributes ENG DISC - Read in language, discuss in English |
WCAS Distribution requirement attributes FORMAL - Formal Studies |
WCAS Foundational Disciplines requirement attributes FD-NS - Natural Sciences |
P/N Restrictions NO P/N - No P/N option for this section |
Default Campus
Primary Component
Select the appropriate component type. The primary section for any course is typically the lecture section. A discussion or lab section is an associated section tied to the lecture, which meets independently from the lecture section.
Default Capacity
This is the typical capacity for this particular course. Once a section is created for a quarter, this number can be altered accordingly.
Course Typically Offered
Select the term in which the course is typically offered. This will become useful as we strive towards new student planning solutions.
Final Exam
Indicate whether or not this course will have a final exam held during Finals Week. This can again be altered at the section level.