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Online Change of Grade Process


The process

  1. The Instructor/Grading Proxy opens the grade roster in CAESAR for the desired class and term.
  2. The Instructor clicks on the “request grade change” arrow corresponding to the student for which they wish to request a change of grade. The system pre-fills the necessary information about the class and the student.
  3. The Instructor must choose a “reason” for the request (see list below), and they’ll also be able to add a free-text “comment”.
    • Completed course work
    • Completed final paper & final exam
    • Grade Appeal
    • Incorrectly posted grade
    • Miscalculation
    • Missed Deadline
  4. The Instructor will submit the request which will cause workflow to send the request to the appropriate dean/designate. The dean is sent an email informing them that a grade change request is in their work list and is awaiting approval. The student is emailed that the dean has been sent the grade change approval request.
    • If the student is in the UGRD career, the request will be sent to the dean of the school offering the class.
    • If the student is a graduate student, the request is sent to the dean relevant to the student’s career.
  5. The dean will view the request from their work list. They can approve or deny, and make a “comment” if desired.
    • If approved, the grade will immediately be changed on the student’s official record.
    • Whether the dean approves or denies, an email will be sent to the instructor and the student informing them of the dean’s decision.