Request a Diploma

The Office of the Registrar orders diplomas for graduating students, replaces diplomas and corrects diplomas with errors.

Request a replacement diploma

Policy: The student who achieved the degree must place the diploma request.

Required steps:

  1. Download and complete the Request for Replacement Diploma Form (pdf)
    There is a charge of $50.00 for the replacement diploma. If paying by credit card please call (847) 467-0760 during business hours to provide the credit card information after mailing or faxing the transcript order. Do not give credit card information in voice mail.Do not include credit card information on this form. Northwestern University cannot accept credit card information on this form. If Paying by check please make check payable to: Northwestern University. Diploma orders will not be processed until payment is received.
  2. Fax, E-mail or mail your order to the Office of the Registrar. Telephone orders are not accepted.
    Fax: (847) 491-8458
    Mail: Office of the Registrar, Attn: Diploma Services
    Northwestern University
    633 Clark Street
    Evanston, Illinois 60208-1118
    E-mail: nu-studentrecords@northwestern.edu
  3. Allow six to eight weeks for your replacement diploma(s).

Apostille

Apostille of a diploma for use in a foreign country: for information see the Illinois Secretary of State website: http://www.cyberdriveillinois.com/departments/index/apostilles.html. The Secretary of State accepts apostille applications from any requester. As a courtesy, the Office of the Registrar can notarize and forward your diploma to the State.

In addition to diploma payment, you must send to us:

  1. Apostille Application Form from the Secretary of State website
  2. $2 per diploma check payable to Secretary of State
  3. A pre-paid & addressed return envelope. The State - not Northwestern - will process the check and send the apostille and diploma to the address on your return envelope. Apostille payment cannot be combined with diploma payment. Apostille processing time is separate from and in addition to diploma processing time. Further questions regarding apostilles must be directed to the IL Secretary of State Index Department.

Correct a diploma error

Policy: Relevant errors meriting a corrected diploma may include invalid dates, misspelled text, incorrect or missing honors, or a misspelled name (i.e. misspelled according to the official name on record with the University and verified at degree checkout). Contact our office at 847-491-5234 or nu-studentrecords@northwestern.edu to discuss your diploma. If you wish to proceed with requesting a corrected diploma, return your diploma with the error to the Office of the Registrar, and it will be corrected and replaced. There is no charge for a single, corrected diploma.

Request steps:

  1. Request a corrected diploma in writing.
    The following personal information must be included in the request:
    • Date Requested
    • Name registered under while attending Northwestern University
    • Student ID number (If available) Do not include social security number)
    • Name to be printed on diploma(s) if different from above (subject to verification)
    • School(s) attended
    • Degree(s) awarded
    • Date(s) Degree(s) were awarded (month & year)
    • Mailing address
    • Number of diploma(s) requested
    • Reason for requesting replacement diploma(s)
    • Signature (request will not be processed without signature)
    • Contact telephone number and e-mail address
  2. Include the diploma (with the error) with your request.
  3. Mail your order to the Office of the Registrar:
    Office of the Registrar, Attn: Diploma Services
    Northwestern University
    633 Clark Street
    Evanston, IL 60208-1118
Allow six to eight weeks for your replacement diploma(s).