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Scheduling Compliance Policy

  1. Classes requesting general purpose (Registrar scheduled) classrooms will be held to these policies.
  2. Departments will evenly distribute classes (including discussion and lab sections) throughout the week and day based on the following:
    • No more than 14% of a department’s offerings may cross each of the five prime hours: 10:00am, 11:00am, 12:00pm, 1:00pm and 2:00pm.
    • 50 minute sections begin on the hour.
    • 80 minute sections meeting twice a week begin at 8:00, 9:30, 11:00, 12:30, 2:00 and 3:30
  3. Compliance with these policies will be determined in two sections:
    • Courses with an expected enrollment of 0-54 and courses with an expected enrollment of 55-600.
    • Departments must be within 14% compliance in each section.
  4. Departments compliant with the above policies will be given priority in room scheduling. Non-compliant departments will be scheduled after all compliant classes have been assigned a classroom, and run the risk of having no room available.

The class distribution requirement and standard meeting patterns of MWF 50-minutes and TTH 80-minutes are represented in chart #1. Prime hours are in bold and shaded. (MW 80 minute sections are not represented but are permissible.)

Chart #1:
Class distribution policy and standard meeting times		 % Maximum per hour
Monday Tuesday Wednesday Thursday Friday  
8 - 8:50 am 8 - 9:20 am       No Restriction
9 - 9:50 am     No Restriction
9: 30 - 10:50 am  
10 - 10:50 am     14%
11 - 11:50 am 11 am - 12:20 pm       14%
12 - 12:50 pm     14%
12:30  - 1:50 pm  
1 - 1:50 pm     14%
2 - 2:50 pm 2  - 3:20 pm       14%
3 - 3:50 pm     No Restriction
3:30 - 4:50 pm  
4 - 4:50 pm     No Restriction

Evaluating department class distribution compliance

Each department is responsible for monitoring its compliance with this policy. The Office of the Registrar provides the below excel file with the 14% formula built on two separate tabs for monitoring the compliance by enrollment sections. There are also Crystal Reports available that can be run after the departmental proof is updated by Registrar staff. They are “ClassroomSchedulingCompliance_over55” and “ClassroomSchedulingCompliance_under55”. The Office of the Registrar will notify departments of compliance issues prior to assigning rooms for the quarter. However, due to time constraints, it is in the department’s best interest to assess compliance prior to submitting the proof.

Compliance Planning Tool

Guidelines for 50-minute class sections

  1. MWF is the normal sequence for classes meeting three days a week for 50-minutes, beginning on the hour. See chart #1 above.
  2. One day a week classes (including 50-minute discussion or seminar sessions) meeting on Mondays, Wednesdays, or Fridays must begin before 10:00am or after 2:00pm. See Chart #2.
  3. 50-minute classes meeting three days a week not scheduled MWF must begin at 8:00am or after 3:00pm. See chart # 3.
  4. 50-minute classes meeting four or more days a week may be scheduled at any hour, beginning on the hour.

Guidelines for 80+ minute class sections

  1. 80-minute classes meeting two days a week must be scheduled at 8:00am, 9:30am, 11:00am, 12:30pm, 2:00pm and 3:30pm. Tuesday/Thursday and Monday/Wednesday are the normal sequence. See chart #1 above.
  2. One day a week classes (including 50-minute discussions or seminar sessions) meeting on Tuesday or Thursday must begin before 10:00am or after 2:00pm. See chart #2.
  3. Two or three-hour classes may be scheduled after 2:00pm on any day. See chart #2

Shaded and bolded areas indicate prime hours and are subject to compliance. (As indicated in chart #1)

Chart #2:
Non-standard meeting times for one or two day a week sections
Mon Tues Weds Thurs Fri
8 - 8:50 am 8 - 8:50 am 8 - 8:50 am 8 - 8:50 am 8 - 8:50 am
9 - 9:50 am 9 - 9:50 am 9 - 9:50 am 9 - 9:50 am 9 - 9:50 am
2 - 2:50 pm 2 - 3:50 pm 2 - 4:50 pm 2 - 3:50 pm 2 - 2:50 pm
3 - 3:50 pm 3 - 3:50 pm
4 - 4:50 pm 4 - 4:50 pm 4 - 4:50 pm 4 - 4:50 pm
Chart #3:
Three days a week other than M/W/F
Mon Tues Weds Thurs Fri
8 - 8:50 am 8 - 8:50 am 8 - 8:50 am 8 - 8:50 am 8 - 8:50 am
3 - 3:50 pm 3 - 3:50 pm 3 - 3:50 pm 3 - 3:50 pm 3 - 3:50 pm
4 - 4:50 pm 4 - 4:50 pm 4 - 4:50 pm 4 - 4:50 pm 4 - 4:50 pm