Skip to main content

New Course and Changes to Existing Courses

If you need to add a new course or change an existing course's offerings, a New Course and Changes to Existing Courses Form must be completed in its entirety. This form should be completed each time a new course is approved by the curriculum or if you need to make a change to a course that is already listed in the catalog. This form should be completed electronically and sent via email to the Registration and Scheduling team in the Office of the Registrar.

Filling out the form

New course or change to an existing course

  • Check the new course box if the course has never been offered by the department before.
  • Check the change to an existing course box if you are re-titling or re-numbering a course that has been taught before.

Has been approved by

The school that has approved the course.

Effective date

The quarter and year in which the course will first be offered.

Subject

Select the name of the department offering the course. This will appear next to the catalog number on the student's transcript. For example: ECON, SLAVIC, MUS COMP, COMM ST, GEN ENG, HISTORY, etc.

Catalog number

Write in the number approved by the curricular review committee. This number will usually be four digits with a hyphen separating the last two digits. For example: 101-0.

Short title

Write in the abbreviated title that will appear on a student's transcript (30-character maximum).

Long title

Write in the full title of the course as it appears in the undergraduate or graduate printed catalog.

Topic

If applicable, enter in the topic of the course. There is a 30 character maximum.

Course description

This description should match what appears in the undergraduate or graduate printed catalog. This is NOT a class description or a class syllabus.

Minimum units

Enter in the minimum units for the course offering. This is a free format field so if the units are not listed, you can select “Other-Please specify” and type in the number of units.

Maximum units

Enter in the maximum units for the course offering. This is a free format field so if the units are not listed, you can select “Other-Please specify” and type in the number of units.

Academic career

The committee that approved the course determines this.

If the course is not approved for graduate students, the career is undergraduate (UGRD)

If it was approved through the Graduate School Review Committee, the career is the Graduate School (TGS)

Courses belonging to Graduate Satellite programs must be approved by the respective career: Education Graduate (EDG), Engineering Graduate (ENGG), Journalism Graduate (JRNG), Communication Graduate (SPCG) and Music Graduate (MUSG)

In some cases the career listed will determine which students can enroll in the course. For example, a graduate school student cannot enroll in a UGRD career course without special permission (however undergraduate students are free to register for a TGS course).

Add consent

If all sections of the course will more often than not require department or instructor consent, select either department or instructor. Once the section is created for a term, the consent will automatically appear on the section.

About permission numbers

Placing a course on department or instructor consent will require a student to obtain a "Permission Number" from either the department or the instructor respectively. The student must enter this number into the online registration system in order to register for the class. The department generates permission numbers. Learn more about generating permission numbers on the processing student records and generating permission numbers document.

Default capacity

This is the typical capacity for this particular course. Once a section is created for a quarter, this number can be altered accordingly.

Repeat for credit

Select Yes or No based on whether or not a student can repeat this course.

Number of repeats for credit

Specify the number of times a student may take the course and still receive credit towards graduation.

Allow multiple enrollment in term

If the student may take several sections of the same course during a single quarter, select Yes. This is often the case for topic courses.

Grading basis

This determines the type of grades students may be awarded for the course.

Definitions of the different types of grading options are listed in the drop down menu. Please read through these carefully and contact us if you have any questions. It is important to note that ALL 0 unit courses should have a grading basis of SUS or SUK.

Class components

Select the appropriate component type. The primary section for any course is typically the lecture section. A discussion or lab section is an associated section tied to the lecture, which meets independently from the lecture section.

Discussion and/or lab required

Select Yes if the discussion or lab is required. This means that students must attend the section and they must register for the section on CAESAR. Discussion and lab sections are rarely optional.

Final exam

Indicate whether or not this course will have a final exam. This can again be altered at the section level.

Course typically offered

List the term in which the course is typically offered. This will become useful as we strive towards utilizing the student planner function within Caesar.

Course attributes (additional course attributes)

These are pre-formatted notes that can be listed on a course. If the attribute is relevant to all sections for all quarters, write the attribute on this form. If the attribute is more specific to an individual instructor's needs or will only be used for a single quarter, please add the attribute on New Section Information Form only.

Please note: The attribute will not stop a student from disobeying the attribute. For example, if an attribute says "No P/N," but the grading basis is Student Opt, CAESAR will allow the student to choose the P/N option for this course.

Course attributes list

General attributes

1ST CLASS Attendance - 1st class mandatory
CALCULUS - Some calculus required
DISCUSS - Reg for Discussion section required
ENGINEER - Primarily for engineering
PREREQ - Prerequisites apply, see DESCR
SEE DEPT - See Dept for further info
T BOPENED - To be opened if needed

SOCD Distribution requirement attributes

HFA- Humanities/Fine Arts
ISB- Individual/Social Behavior
MST- Math/Science/Technology
ADDTL- Additional Area

Restriction attributes

DEPT - Dept majors only
ENGG - Engineering students only
FR/SO - Freshmen/sophomore students only
FROSH - Freshmen only
GRAD - Graduate students only
ISP - ISP Students only
JR/SR - Juniors and seniors only
JR/SR/GR - Juniors, seniors and graduate students only
JRS - Juniors only
MITP - MITP students only
MMSS - MMSS students only
MUSIC - Music majors only
NO FROSH - No freshmen
SR/GRAD - Seniors/graduate students only
SRS - Seniors only

Language attributes

ENG DISC - Read in language, discuss in English
ENGLISH - Given in English
LANG DISC - Read and discuss in language
PAP ENGL - Discussion, papers and exams in English
PROFNCY - Read, write and speak proficiently
REQ - Specific requirements in language

WCAS Distribution requirement attributes

FORMAL - Formal Studies
HIST STUD - Historical Studies
INTERDEP - Interdisciplinary
LIT FA - Literature and Fine Arts
NATSCI - Natural Sciences
SOCBEH - Social and Behavioral Sciencws
VALUES - Values

P/N Restrictions

NO P/N - No P/N option for this section
P/N REQ - Graded P/N
P/N SUGG - P/N suggested, see Dept

Academic degree requirement

Indicate whether this course fulfills a major or minor degree requirement or both. If neither, please select elective.

Select major

Indicate the major that this course may be applied to.

Select minor

Indicate the minor, if applicable, that this course may be applied to.

Specify major/minor requirement(s) that course may fulfill

Indicate the academic requirement that this course may be used to fulfill (i.e., elective, 300-level, related courses, introductory courses, core requirement #1 etc...).