New Course/Changes to Existing Course Form Guidelines

This document should be completed electronically by using the designated drop down menus and then emailed to the Registration and Scheduling Team.

If you need to add a new course or change an existing course's offerings, a New Course Information Form (pdf) must be completed in its entirety.

Filling out the Form:

 New Course or Change to an Existing Course

Has Been Approved By
The school that has approved the course

Effective Date
The quarter and year in which the course will first be offered

Subject
Select the name of the department offering the course. This will appear next to the catalog number on the student's transcript. For example: ECON, SLAVIC, MUS COMP, COMM ST, GEN ENG, HISTORY, etc.

Catalog Number
Write in the number approved by the curricular review committee. This number will usually be four digits with a hyphen separating the last two digits. For example: 101-0.

Short Title
Write in the abbreviated title that will appear on a student's transcript (30-character maximum).

Long Title
Write in the full title of the course as it appears in the Undergraduate or Graduate printed catalog.

Topic
If applicable, enter in the topic of the course.  There is a 30 character maximum

Course Description
This description should match what appears in the Undergraduate or Graduate printed catalog.  This is NOT a class description or a class syllabus. 

Minimum Units
Enter in the minimum units for the course offering.  This is a free format field so if the units are not listed, you can select “Other-Please specify” and type in the number of units.

Maximum Units
Enter in the maximum units for the course offering.  This is a free format field so if the units are not listed, you can select “Other-Please specify” and type in the number of units.

Academic Career
The committee that approved the course determines this.

If the course is not approved for graduate students, the career is undergraduate (UGRD)

If it was approved through the Graduate School Review Committee, the career is the Graduate School (TGS)

Courses belonging to Graduate Satellite programs must be approved by the respective career: Education Graduate (EDG), Engineering Graduate (ENGG), Journalism Graduate (JRNG), Communication Graduate (SPCG) and Music Graduate (MUSG)

In some cases the career listed will determine which students can enroll in the course. For example, a graduate school student cannot enroll in a UGRD career course without special permission (however undergraduate students are free to register for a TGS course). 

Add Consent
If all sections of the course will more often than not require Department or Instructor consent, select either Department or Instructor. Once the section is created for a term, the consent will automatically appear on the section.
About Permission Numbers

Placing a course on Dept or Instructor consent will require a student to obtain a "Permission Number" from either the department or the instructor respectively. The student must enter this number into the online registration system in order to register for the class.
The department generates Permission Numbers. Training exercises on creating permission numbers can be found at http://ses.northwestern.edu/documentation/SR_Generating_Permission_Numbers_HowTo_v9.pdf. You will need to log in with your NetID and password.

Default Capacity
This is the typical capacity for this particular course.  Once a section is created for a quarter, this number can be altered accordingly.

Repeat for Credit
Select Yes or No based on whether or not a student can repeat this course.

Number of Repeats for Credit
Specify the number of times a student may take the course and still receive credit towards graduation.

Allow Multiple Enrollment in Term
If the student may take several sections of the same course during a single quarter, select Yes. This is often the case for topic courses. 

Grading Basis
This determines the type of grades students may be awarded for the course.

Definitions of the different types of grading options are listed in the drop down menu.  Please read through these carefully and contact us if you have any questions.  It is important to note that ALL 0 unit courses should have a grading basis of SUS or SUK.

Class Components
Select the appropriate component type. The primary section for any course is typically the Lecture section. A Discussion or Lab section is an associated section tied to the lecture, which meets independently from the lecture section.

Discussion
and/or Lab Required
Select Yes if the Discussion or Lab is required. This means that students must attend the section and they must register for the section on CAESAR. Discussion and Lab sections are rarely optional.

Final Exam
Indicate whether or not this course will have a final exam.  This can again be altered at the section level.

Course Typically Offered
List the term in which the course is typically offered.  This will become useful as we strive towards utilizing the Student Planner function within Caesar. 

Course Attributes (Additional Course Attributes)
These are pre-formatted notes that can be listed on a course. If the attribute is relevant to all sections for all quarters, write the attribute on this form. If the attribute is more specific to an individual instructor's needs or will only be used for a single quarter, please add the attribute on New Section Information Form (pdf) only.

Note: The attribute will not stop a student from disobeying the attribute. For example, if an attribute says "No P/N," but the grading basis is Student Opt, CAESAR will allow the student to choose the P/N option for this course.

Course Attributes List

General Attributes  

1ST CLASS Attendance - 1st class mandatory
CALCULUS - Some calculus required
DISCUSS - Reg for Discussion section required
ENGINEER - Primarily for engineering
PREREQ - Prerequisites apply, see DESCR
SEE DEPT - See Dept for further info
T BOPENED - To be opened if needed

Language Attributes
ENG DISC - Read in language, discuss in English
ENGLISH - Given in English
LANG DISC - Read and discuss in language
PAP ENGL - Discussion, papers and exams in English
PROFNCY - Read, write and speak proficiently
REQ - Specific requirements in language

SOCD Distribution Requirement Attributes

HFA- Humanities/Fine Arts

ISB- Individual/Social Behavior

MST- Math/Science/Technology

ADDTL- Additional Area

WCAS Distribution Requirement Attributes
FORMAL - Formal Studies
HIST STUD - Historical Studies
INTERDEP - Interdisciplinary
LIT FA - Literature and Fine Arts
NATSCI - Natural Sciences
SOCBEH - Social and Behavorial Sciencws
VALUES - Values

RestrictionAttributes
DEPT - Dept majors only
ENGG - Engineering students only
FR/SO - Freshmen/sophomore students only
FROSH - Freshmen only
GRAD - Graduate students only
ISP - ISP Students only
JR/SR - Juniors and seniors only
JR/SR/GR - Juniors, seniors and graduate students only
JRS - Juniors only
MITP - MITP students only
MMM - MMM students only
MMSS - MMSS students only
MUSIC - Music majors only
NO FROSH - No freshmen
SR/GRAD - Seniors/graduate students only
SRS - Seniors only

P/N Restrictions

NO P/N - No P/N option for this section
P/N REQ - Graded P/N
P/N SUGG - P/N suggested, see Dept

Academic Degree Requirement
Indicate whether this course fulfills a major or minor degree requirement or both.  If neither, please select elective

Select Major
Indicate the major that this course may be applied to

Select Minor
Indicate the minor, if applicable, that this course may be applied to

Specify Major/Minor requirement(s) that course may fulfill
Indicate the academic requirement that this course may be used to fulfill (i.e., elective, 300-level, related courses, introductory courses, core requirement #1 etc...).