Online Change of Grade Process


The Process:

  1. The Instructor/Grading Proxy opens the grade roster in CAESAR for the desired class and term.
  2. The Instructor clicks on the “request grade change” arrow corresponding to the student for which s/he wishes to request a change of grade. The system pre-fills the necessary information about the class and the student.
  3. The Instructor must choose a “reason” for the request (see list below), and s/he’ll also be able to add a free-text “comment”.
    • Completed course work
    • Completed final paper & final exam
    • Grade Appeal
    • Incorrectly posted grade
    • Miscalculation
    • Missed Deadline
  4. The Instructor will submit the request which will cause workflow to send the request to the appropriate dean. The Dean is sent an email informing her/him that a grade change request is in her/his worklist and is awaiting approval. The student is emailed that the Dean has been sent the grade change approval request.
    • If the student is in the UGRD career, we use the class’s acad_group to determine the appropriate dean.
    • If the student is a grad student, we use the student’s career to determine the appropriate dean.
  5. The Dean will view the request from her/his worklist. S/he can approve or deny, and make a “comment” if desired.
    • If approved, the grade will immediately be changed on the student’s official record.
    • Whether the Dean approves or denies, an email will be sent to the instructor and the student informing them of the Dean’s decision.